On the one hand, moving IT equipment as part of office relocation is very easy.
You can usually just pull things out and insert the box or box in the carton and then into the vehicle. Of course, some things like server rack may be heavy but can usually be managed.
What can sometimes catch people who are not vigilant are things related to software and risk reduction. So, here are some key tips:
· Some IT equipment needs to be ‘parked’ by software or otherwise told it will be moved before you do it. He then takes steps to ensure that the components are made ready for a little physical shock. Make it clear whether this is needed for the equipment in question.
· Even though IT equipment, especially mobile ones such as laptops, theoretically does not depend on location, some do not. Some may have anti-theft devices in them that need to be handled before they are moved or they can detect your new location when turned on and immediately turn it off again.
· In related subjects, remember to notify your various service providers on the internet or the Cloud that you plan to move. Sometimes geographic changes can cause confusion for telecommunications software and services if the provider doesn’t know what’s happening.
· If a piece of IT kit is not specifically made for mobile devices, then moving it at a significant distance always causes caution. Specialist packaging is highly recommended and don’t be tempted by the “throw in the box” approach simply because you’ve heard that modern IT equipment is ‘strong’.
· In situations where your installation produces and uses fast internet and / or other volume telecommunications systems, it is possible that your communication provider will install special high-capacity equipment locally to deal with your load. It may not be visible to you. So, if you want the same service in your new location, check it out in advance rather than make assumptions or advance only with hope. If given enough notice, your provider must be able to make similar arrangements (if they don’t already exist) for your new location. But be careful, moving from a downtown or urban location to a rural or suburban area can sometimes cause difficulties in this case – so be prepared in advance.
· Although it’s usually not a problem lately, even so, consider the problem of electricity supply. Some locations may have a protected power supply and better power surges and others may not. Check to make sure your new location can accommodate loads and protect your equipment from nails and blackouts.
· Get advice and guidance from people who support IT first. Make sure they are experts in office relocation and the specific types of technology you are moving, given that this is a myth rather than “IT Experts” will automatically know everything about each kit they meet. Some professional office transfer specialists may also advise.